On receipt of a revised and updated CSR document, the master should check its sequential number and review the document to ensure that it covers all relevant amendment forms attached to the previous CSR document.
In case this review establishes that there are outstanding amendments not reflected in the latest CSR document, the master should do the following:
- complete new amendment form(s) relating to each outstanding amendment and attach it to the latest CSR document;
- list the amendment(s) referred to in .1 above in the index of amendments (Form 3) attached to the latest CSR document; and
- forward copies of the amendment form(s) to the ship’s Administration.
The ship is required to maintain the CSR by keeping every CSR document, sequentially numbered, issued by the ship’s flag state TOGETHER WITH any amendment documents issued by the company or master.
The record of changes to every flag state issued CSR document MUST also be completed. It is suggested that a clearly identifiable CSR loose leaf binder be provided to the ship for this purpose, to be kept, and updated, by the master or Ship Security Officer as the company may decide.
It is also recommended that the ship’s security plan should contain the current CSR information.